Microsoft SharePoint can bring a great number of benefits to businesses in all industries. SharePoint is a leading tool when it comes to team collaboration and file management. SharePoint makes processes much easier through increased efficiency in the workplace. Essentially, it is a resource that allows business employees to create a company intranet, enabling them to store and organise critical business information from any device. This leads to many advantages in hybrid working and file organisation.
These are just a few benefits which SharePoint bring to businesses; here are a few more:
Files no longer need to be on an office server
By removing the need for an office server, business can save overhead costs as it is all provided within Microsoft Office 365 suite. This can be done with SharePoint Migration services which allow businesses to transfer all their data to SharePoint.
This will not only make it much more convenient when employees work from home as files can be easily accessed. Doing so will allow employees to access sensitive data under a safe cloud at any time.
Cloud Migration
By integrating Microsoft SharePoint into your business, you will be able to transfer your data fully to the cloud through the help of the Cloud Services that Texaport provide. Cloud Migration is one of the strongest advantages that SharePoint brings to businesses, as it can reduce the cost of hardware ownership, develop business continuity and disaster recovery strategies, and make use of strong collaboration and communication tools.
SharePoint can be a very useful implementation within a business continuity plan, as all your data is safe in the cloud. Combined with this service, you can take your business to new heights by creating data backups for all your sensitive data removing any worry that you might lose valuable data. This is an important addition to any business continuity plan as with the help of Texaport, you will be able to create valuable data backups bolstering your security in the event of any crisis.
It is a common misconception that your SharePoint within Office 365 data is backed up therefore, to mitigate any future damage Texaport offers third-party solutions to make sure that your cloud data is backed up.
Build a business Intranet, create, and share document libraries (Optimised Content Management)
Many businesses nowadays need safe and reliable systems to store data and communicate with employees and clients. This will also allow your business to implement roles based on departments and requirements, therefore, organising who is allowed to see what folders. This can make it much easier to control access on what each employee has access to. These security features can be changed as the business evolves.
Once your business organises file privileges, you can begin sharing documents with ease with SharePoint’s strong collaboration tools. There are many cases in which files get duplicated and edited, wrongly interrupting workflow; with SharePoint document libraries, employees can collaborate seamlessly in real-time on one document instead of emailing each other different versions and slowing down workflow.
Manage your routine with power automation, forms, and lists
With the help of SharePoint, you gain access to many tools which Office 365 has to offer. One of these tools is Microsoft Power Automate which allows users to create workflows that automate time-consuming business processes and tasks across the Office 365 Suite.
This is the perfect business process automation solution as it integrates all the Microsoft apps that you use day to day under one roof. This can greatly increase workflow through convenience and organisation with the help of SharePoint tools.
Mobile Integration
SharePoint provides mobile integration to its services, meaning that you will be able to access all the features that SharePoint has on a desktop on the move. This can be very useful when employees are out of the office and need quick access to a file within SharePoint. This service is also included in the Office 365 package, so no additional costs will be needed for this service.
Office 365 suits integration all under one roof (Streamlined experience)
As SharePoint is under the Office 365 suite, this means that you will have a streamlined experience whilst using the app. This eliminates the need to completely integrate a new platform into your business and relearn a new software. With SharePoint, businesses should be familiar with the experience, therefore, reducing time spent learning.
Conclusion
SharePoint offers a great number of benefits to businesses, such as safe cloud migration, seamless collaborations, business intranet servers and much more. If you are interested in learning more about other apps under the Office 365 suite, read more below:
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At Texaport, we understand the importance of these advancements, and we work with our clients to put a reliable system in place to improve their business efficiency. Our team has a wide range of IT knowledge and remains acquainted with the movements in the IT industry. Find out more here.
