Whether you are managing a busy inbox, working across time zones, or wanting to plan ahead, scheduling an email is a helpful feature that allows you to work on your own schedule and optimise your productivity.
In this guide, we will show you step-by-step instructions on how to schedule an email in Outlook, both the new and classic versions.
Table of contents
How to schedule an email in Outlook (new)
- Click the ‘New email’ button in the top left to create a new email.
- When you are ready to schedule the email, click on the arrow next to the ‘Send’ button. Then click ‘Schedule send’.
- A pop-up window will appear so you can set the delivery time. The system will suggest a few options, but if they are not suitable, you can click on ‘Customised time’ to edit.
- Click ‘Send’ to schedule the email.
How to edit your scheduled emails in Outlook (new)
- Once you schedule your email, it will appear in your ‘Drafts’ folder with the label ‘[Scheduled]’.
- If you wish to edit the email or change the delivery time, click ‘Cancel Send’. The scheduled email will be set as a draft, and you can start the process over.
How to schedule an email in Outlook (classic)
- Open your draft email and click the 'More options arrow' at the bottom right of the ‘Tags’ group.
- In the ‘Delivery options’ section, select ‘Do not deliver before’ and set the time you want the email to be delivered.
- Alternatively, if you use the simplified ribbon, go to ‘Options’, then click the arrow for ‘More options’ to find the ‘Delivery options’.
- Click ‘Close’, and click ‘Send’ when your email is ready.
- The email will be in your Outbox until the delivery time.
Conclusion
While scheduling an email may seem like a small feature, it can significantly improve your productivity and the flow of your day. It’s just one of the many tools within Microsoft 365 designed to help you communicate more effectively, stay organised, and streamline your workflows.
At Texaport, our Microsoft 365 support services are designed to help you get the most from Microsoft products and ensure your business operates seamlessly, securely, and efficiently. From practical user guides to advanced admin training and end-to-end support, our Microsoft-certified expert can help you unlock the full potential of Microsoft 365.
Contact us today to explore what we can do for you.
